[ExpertsSay, Business
Management]Policy, What to Create? By WHOM? 20080002(20251217)3/8
[You can go back to the following paragraphs by clicking the topics]
1. Refer to the articles, please be invited to share your expertise.
2. Understanding current issues through technologies; Gemini/Google, Grok/xAI.
2.3.Policies design work roles and responsibilities issues:
2.4.The issue of the disconnect between policymakers and implementers.
2.5.The attitude of top-level managers towards written management policies.
2.6.Issues regarding the frequency of updating the written management policies.
3. Please consult the Constitution: What are those things employees need to comply with at work?!
4. Flat or multi-levels organizations, there must be a supervisor/boss; therefore…
5. The most concise management policy is the control documents👈Hence, we need to describe in words, not just in verbal communication.
6. By whom?! How many of them?! Please get the work organization from HR first, or, 5 words.
7. Managers who are good at management are able to build up written management policies; vice versa.
8. A policy
bypasses employees' idea is a command, it is possible it is not practical or
violates the laws; is there any policy allows bypassing employees’
involvement?!
2.2.Management policies creators work owners are not
clearly defined, and, the rule for defining the policies creators are not
clear, either; what are those work roles and responsibilities of the written
management policies’ management?! The answers of the questions of this
paragraph needs to be approved by whom in order to be effective?! Or, what is
the approval procedures?!
(1)
Who is the person needs to build up
particular policies?! However, who is the approver for this kind of design?!: Do you agree that all regulations
come from the same source, and, it is called「General Principles」?! In this blog author’s previous work environments, this
author called it「the Bible」, 「the Constitution」 as the examples of the「General Principles」👈👈👈Hence, what’s your idea that who need
to be the approver for these management policies is the most appropriate?! 👉👉👉It must be reviewed in the company/organization's most rigorous
and highest-level approval process, such as in the Board of Directors or some
kind of Committee.👈👈👈Is
has legal effect; this blog does not use [suggest] you, but [must] to emphasize
on its legal effect.
(2)
What are those work roles and responsibilities for
managing the written policies: This blog suggests you to contain the following
work roles and responsibilities at least -
a.
Controller: One of its main work responsibilities is to
manage the completeness and effectiveness of the written policies of the whole
company/organization, it is a department to ensure your company’s management
methodology has been built up in written records.👈👈Which work department is the most suitable
one to be in this role in your mind?!
b.
Builder: It is the policies creators, they are each
department, the [responsible person] is the department head, VP. All the
managers/department heads would seek for help from colleagues of their own
departments (proposers), though, those who need to take the responsibilities
for the created results of the policies are the heads of each departments.
Please see the explanation and the format of : Group Central Procurement Policy, especially those fields at the bottom of the format👈👉In some companies, they define Managers level at least as the Proposers for their [General Principles] to show caution.
c.
Approver: Those written management policies are the
records of the management mechanism of the companies or organizations,
therefore, all these policies surely
need to get the consent of the Board of Directors/Committee in the highest work
level, and, in order to not affecting the routine work progress, the
companies/organizations would define conditions and situations in the General
Principles(Constitution) that they allow the policies are approved by the
President/Chairman first in daily work operation when they are created or
revised and there will be ratification afterwards.
2.3.Policies design work roles and responsibilities issues:
(1)Those work rights of policies definition, reviewing and
approval, publishing and the rights of explanation and revision are not clearly
defined among particular departments or work roles: There are explanations for this issue
in above 2.2; regarding policies announcement, this blog suggests companies to
define a Controller, and the
purposes are:
a.It is to avoid there are written policies be announced
and the Controller doesn’t know, it is to ensure this Controller are able to
control the whole situation of the written policies of the company.
b. This Controller must ensure the documents of those approved written policies submitted from
builders containing the Q&A Meeting Minutes in the data
flow chart described in Policies, How to Create/Build?! 👈👈This
blog suggests that, in the [General Principles], your company endue the Controller
the work rights to reject the request for policies announcements once this
Controller finds it lack of Q&A Meeting Minutes, or, in the Q&A Meeting
Minutes, there were questions raised by employees are not answered, and, this Controller
rejects the situation of lack of documents rather than to reject the content of
those created policies, or, this Controller is allowed to ask for explanation
of why questions are not answered and announce the reasons accordingly.
Reminder, sharing work practices: Some management policies, such as for
R&D or Compensation and Benefits, they are confidential, when employees ask
questions related to confidentiality, in
the meetings, it is answered in public: OOO is a confidential
information in our company, we cannot disclose the detail in public, those of
your concerns are already included in a specific chapter.👈👈👈 To respond
the situation is not allowed to answer in public is also a kind of answer.
(2)Neglect the accountability mechanism. There is no work
performance assessment for policies definition and execution in the work
performance review scope.
This blog considers this question can
be solved by above KPI definition work progress. What’s your idea?!
(3)In the policies, there is no「final interpretation authority」, it results in a lack of
authoritative arbitrators when the system becomes ambiguous.
This blog thinks that the above mentioned Q&A Meeting Minutes and
the Controller ensuring those Q&A Meetings have been held, ensuring
questions answered are able to reduce the doubts.
Are you thinking this: There are questions not included in Q&A
records?! 👉👉👉The
last resort👉👉👉Employees
will find out this situation, and they are allowed to report it to this Controller
for further actions accordingly.
Do you think there is still something needs to be considered?! Please
share idea and experience.
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[ExpertsSay, Business
Management]Policy, What to Create? By WHOM? 20080002(20251217)4/8
